notice of extra general meeting 2022
The shareholders of Akelius Residential Property AB (publ) are summoned to an extra general meeting,
2022-12-02.
The board of directors has resolved that the extra general meeting shall be carried out through postal voting alone, without physical presence of shareholders, representatives and third parties.
right to participate and registration
Shareholders who wish to participate in the meeting via postal voting must be included in the share register kept by Euroclear Sweden AB no later than 2022-11-24,
and have notified the Company of their attendance at the meeting by casting their postal vote in accordance with the instructions under the heading “postal voting” below so that it has been received by Euroclear Sweden AB no later than 2022-12-01.
The exercise of voting rights in accordance with the postal voting procedure will be considered as a notification from the shareholder to attend the meeting.
trustee-registered shares
A person who has registered the shares with a trustee must, in order to be entitled to participate in the meeting,
instruct the trustee to register the shares for voting in his or her own name.
Shareholders who wish for such re-registration must request it from their trustee in good time before 2022-11-24.
Such registration may be temporary, so-called voting right registration, and may be requested from the trustee in accordance with the trustee’s procedures at a time in advance as determined by the trustee.
Voting rights registrations, which are effected not later than 2022-11-28 shall be taken into account in the preparation of the share register.
postal voting
The board has decided that the shareholders may only exercise their voting rights by postal voting pursuant to Section 22 of the Swedish Act on Temporary Exemptions to Facilitate the Execution of General Meetings in Companies and Associations (2020:198).
For postal voting, a special form must be used, which is available on the Company’s website, akelius.se and at the Company’s headquarters, Engelbrektsgatan 9-11, 102 48 Stockholm. Furthermore, the form will serve as notification of participation in the extra general meeting.
A completed and signed form for postal voting should be sent by regular mail to Akelius Residential Property AB, c/o Euroclear Sweden AB, Box 191, SE-101 23 Stockholm, Sweden or by e-mail to GeneralMeetingService@euroclear.com and must be received by Euroclear Sweden AB by 2022‑12‑01 at the latest. Shareholders who are natural persons can also cast their postal vote electronically by verifying their identity using BankID on the website of Euroclear Sweden AB, https://anmalan.vpc.se/euroclearproxy no later than 2022‑12-01.
If the shareholder is postal voting through a representative, the power of attorney must be enclosed with the form.
A form for power of attorney (proxy) is available on the Company’s website, akelius.se.
If the shareholder is a legal entity, proof of registration or other authorization document must be enclosed with the form.
Shareholders are not allowed to include special instructions or conditions in the postal vote.
If special instructions or conditions are included, such a postal vote is rendered invalid.
Further information and conditions can be found on the postal voting form and on https://anmalan.vpc.se/euroclearproxy.
Votes received later than 2022‑12‑01 will be disregarded.
For questions about the postal voting form, please contact Euroclear Sweden AB, tel. +46 (0)8 402 91 33 on Monday to Friday between 9:00 a.m. and 4:00 p.m.
processing of personal data
Shareholder personal data collected from the share register,
notification of participation at the extra general meeting and data on representatives and assistants will be used for registration,
drawing up of voting register and,
where applicable, minutes of the general meeting.
The personal data is processed in accordance with the General Data Protection Regulation (GDPR).
For additional information on Akelius’ processing of personal data and your rights,
see the Company’s information on processing of shareholder personal data on the Company's website www.akelius.com/shareholder-information/general-meeting.
proposed agenda
- opening of the extra general meeting
- election of the chairman of the meeting
- preparation and approval of the voting register
- election of one or two persons to verify the minutes
- determination of whether the meeting has been duly convened
- approval of the agenda
- determination of number of board members
- determination of board remuneration
- election of board member
- closing of the extra general meeting
resolution proposals
item 2 – election of the chairman of the meeting
The board proposes that the extra general meeting shall appoint the Company’s General Counsel Jonas Rogberg to be the chairman of the meeting, or if he is unable to attend, any other person proposed by the board.
item 7 – determination of number of board members
All shareholders of class A ordinary shares propose that the annual general meeting shall decide that, until the end of the next annual general meeting, the board shall consist of six ordinary members and no deputy members.
item 8 – determination of board remuneration
All shareholders of class A ordinary shares propose that the remuneration to the board determined at the annual general meeting shall be increased for the current term.
Accordingly, remuneration shall be paid to the chairman of the board in the amount of SEK 585,000, AGM 2022: SEK 500,000, and
to other board members with SEK 350,000 each, AGM 2022: SEK 300,000.
No remuneration will be paid to board members who are employees in the group.
item 9 – election of board member
All shareholders of class A ordinary shares propose to elect Pål Ahlsén, as ordinary member of the board of directors, until the end of the next annual general meeting.
other matters
Relevant documents will be available at the Company's office, Engelbrektsgatan 9-11, 102 48 Stockholm, and at the Company's website at the address www.akelius.com/shareholder-information/general-meeting no later than three weeks before the extra general meeting.
The documents will be sent to shareholders who request it and state their postal address and will also be available at the meeting.
The documents will be submitted to the extra general meeting.
Shareholders have the right to request information regarding, on the one hand, conditions that may affect the assessment of a matter on the agenda
and conditions that may affect the assessment of the Company's financial situation.
Such a request must be submitted in writing to the Company at the latest ten (10) days prior to the extra general meeting.
The board and the managing director shall disclose such information if the board considers that it can be done without material damage to the Company.
The disclosure obligation also applies to the Company's relation to other group companies, the consolidated accounts and such circumstances as regards subsidiaries mentioned above.
Stockholm in November 2022
Akelius Residential Property AB (publ)
The Board of Directors
In the event of conflict in interpretation or differences between this notice and the Swedish version, the Swedish version shall have priority.
Akelius Residential Property AB’s (publ) D-shares are listed on Nasdaq First North Growth Market Stockholm.
Avanza Bank is the Certified Adviser of the Company, ca@avanza.se, +46-8-409 421 20.