Notice to Alisa Bank Plc's Annual General Meeting 2024
ALISA BANK PLC STOCK EXCHANGE RELEASE 15.2.2024 AT 14.20 EET
Alisa Bank Plc's shareholders are invited to the Company's Annual General Meeting, which will be held on 20 March 2024 at 11:00 a.m. EET at the address Jura-Sali, Kasarmikatu 21 B, Helsinki.
Instructions for participating in the Annual General Meeting can be found in part C. of this invitation and on the company’s website at www.alisabank.com/annual-general-meeting-2024.
A. Items on the agenda of the General Meeting
1. Opening of the meeting
2. Calling the meeting to order
3. Election of persons to scrutinise the minutes and to supervise the counting of votes
4. Recording the legality of the meeting
5. Recording attendance at the meeting and adoption of the list of votes
6. Presentation of the 2023 financial statements, the Report by the Board of Directors, and the Auditor's Report
Presentation by the CEO
7. Adoption of the parent company’s and Group’s financial statements and the Report by the Board of Directors
8. Resolution on the use of the profit shown in the balance sheet and the payment of dividend
According to the financial statements, the parent company´s distributable assets on December 31, 2023 totaled EUR 3,594,743.19. The Board of Directors proposes to the Annual General Meeting of Shareholders that no dividend will be distributed for the financial year 2023.
9. Resolution on the discharge from liability of the members of the Board of Directors, the CEO and the deputy CEO
10. Remuneration Report for year 2023
The Board of Directors proposes to the Annual General Meeting that the Remuneration Report for the Company’s Governing Bodies be confirmed for the year 2023.
The resolution concerning the Remuneration Report is advisory in nature. The Remuneration Report is available on the company’s website at www.alisabank.com/annual-general-meeting-2024 no later than 28 February 2024.
11. Resolution on the Remuneration for the Members of the Board
The Shareholders' Nomination Board proposes to the Annual General Meeting that the fixed monthly fee of the Board Members be determined as an annual remuneration and paid once a year.
The Shareholder's Nomination Board proposes that the annual remuneration is following until the Annual General Meeting 2025.
- EUR 60,000 for the Chairman of the Board
- EUR 48,000 for Vice Chairman and Committee Chairs (however, the fee is not paid twice, if the Chairman/Vice Chairman also serves as Committee Chair)
- EUR 38,400 for each other Board Member.
The Nomination Board proposes that approximately 40 percent of the annual fees be paid in Alisa Bank Plc shares purchased from the market on behalf of the Board Members, or alternatively by handing over the company's own shares or issuing new shares.
When transferring the company's own shares or issuing new shares, the share conversion rate is the weighted average price of the company's share exchange in Nasdaq Helsinki Oy for the period of five trading days after the publication of the company's half-year report 2024. The company is responsible for the costs and possible transfer tax arising from the acquisition, transfer or giving of the shares. The rest of the annual fee is paid in cash, which covers the taxes arising from the fee.
The shares will be acquired directly on behalf of the Board Members within two weeks after the company's 2024 half-year report is announced. The transfer of the company's own shares or the issuance of new shares takes place as soon as possible after the reward has been converted into shares. If the acquisition, transfer or giving of the shares cannot be carried out at the aforementioned time due to legal or other regulatory restrictions or for another reason related to the company or the Board Member, the shares will be acquired, transferred or given later or the annual remuneration will be paid in full in cash.
12. Resolution on the number of Members of the Board of Directors
The Shareholders’ Nomination Board proposes to the 2024 Annual General Meeting that the number of the Members of the Board of Directors is six (6).
13. Election of Members of the Board of Directors
The Shareholders' Nomination Board proposes for a period until the end of the next Annual General Meeting that the present members of the Board of Directors Sami Honkonen, Lea Keinänen, Johanna Lamminen, Jorma Pirinen, Markku Pohjola and Tero Weckroth be re-elected to the Board.
The candidates have given their consent to the position.
The present member Teuvo Salminen has announced that he is no longer a candidate for the Board.
The Shareholders' Nomination Board proposes to the Annual General Meeting that Markku Pohjola be elected as Chairman of the Board and Johanna Lamminen as Vice Chairman.
All proposed Board Members are estimated to be independent of the company. In addition, all proposed Board Members are estimated to be independent of the company's significant shareholders.
More information of all proposed Board Members can be seen on the company's website at www.alisabank.com/annual-general-meeting-2024.
14. Resolution on the Auditor's remuneration
The Board of Directors proposes to the General Meeting that the Auditor's remuneration be paid according to an invoice approved by the company.
15. Election of the Auditor
The Board of Directors proposes that KPMG Oy Ab, a firm of authorised public accountants, shall be elected as auditor, with APA Tiia Kataja as auditor-in-charge for a term of office beginning when the Annual General Meeting 2024 is closed and continuing up until the Annual General Meeting 2025 has ended.
16. Authorization of the Board of Directors to decide on acquisition of own shares
The Board of Directors proposes that the General Meeting authorizes the Board to decide on the acquisition of a maximum of 4 416 609 own shares in one or more installments with the company's free equity capital. The proposed number of shares corresponds to approximately 5 percent of the Company's shares. The shares are acquired in a public trading organized by Nasdaq Helsinki Oy, other than in proportion to the shareholders' holdings, at the market price at the time of acquisition. The authorization is proposed to be valid until the end of the next Annual General Meeting, but no later than 30 June 2025. The company's previous authorization for the purchase of its own shares expires at the General Meeting on 20 March 2024. The authorization can be used, for example, to implement possible business acquisitions and incentive systems for key personnel or for other purposes decided by the Board. The shares acquired on the basis of the authorization can otherwise be further transferred, kept by the company or cancelled. The board can decide on all other conditions for acquiring own shares.
17. Authorization of the Board to decide on issuing shares and option rights and other special rights entitling to shares
The Board of Directors proposes to the Annual General Meeting that the General Meeting authorizes the Board to decide on the issue of shares and the issue of special rights entitling to shares referred to in Chapter 10, Section 1 of the Limited Liability Companies Act in one or more installments, either for payment or free of charge. The number of shares to be issued, including shares obtained based on special rights, can be a maximum of 4 416 609 shares in total. The Board can decide to issue either new shares or transfer any of its own shares that may be in the company's possession.
The proposed maximum amount of authorization corresponds to about 5 % of all the company's shares, based on the situation on the day of the meeting call. The authorization entitles the board to decide on all conditions for issuing shares and granting special rights entitling to shares, including the right to deviate from the shareholders' preemptive right. The authorization is presented to be used, for example, to pay the purchase prices of business transactions, to pay the incentive fee according to the incentive system for key personnel, or for other purposes decided by the board. The authorization is presented to also include the right to decide whether the subscription price of the share will be fully or partially entered into the invested unrestricted equity fund or as a share capital increase. The authorization is proposed to be valid until the end of the next Annual General Meeting, but no later than 30 June 2025. The previous authorization of the Board ends with the General Meeting on 20 March 2024.
18. Closing of the meeting
B. General Meeting documents
The above-mentioned proposed resolutions on the agenda of the General Meeting, this meeting notice as well as the financial statements, the report by the Board of Directors and auditor's report as well as the remuneration report are available on the company's website at www.alisabank.com/annual-general-meeting-2024 no later than 28 February 2024.
Resolution proposals and other documents mentioned above are also available for viewing at the General Meeting. The minutes of the General Meeting can be viewed by shareholders on the above-mentioned website no later than 29 March 2024.
C. Instructions for meeting participants
1. A shareholder entered in the shareholder register
The right to participate in the General Meeting belongs to the shareholder who is registered as a shareholder in the company's shareholder register kept by Euroclear Finland Oy on the record date of the General Meeting on 8 March 2024. A shareholder whose shares are registered in his/her personal Finnish book-entry account is registered in the company's shareholder register.
Registration for the General Meeting begins on 15 February 2024. A shareholder entered in the company's shareholder register who wishes to participate in the General Meeting must register no later than 15 March 2024 at 4:00 p.m., by which time the registration must be received.
You can register for the General Meeting via e-mail to the address yhtiokokous@alisapankki.fi.
When registering, you must provide the requested information, such as the shareholder's name, address, telephone number and e-mail address, as well as the name of any assistant or agent. The personal data provided by the shareholders will only be used for the processing of the General Meeting and related necessary registrations.
The shareholder, his/her representative and proxy must be able to prove their identity and/or right of representation at the meeting place, if necessary.
2. Owners of nominee registered shares
The owner of nominee registered shares has the right to participate in the General Meeting on the basis of those shares, on the basis of which he would have the right to be entered in the shareholder list kept by Euroclear Finland Oy on the record date of the General Meeting on 8 March 2024. Participation also requires that the shareholder has been temporarily entered in the shareholder list kept by Euroclear Finland Oy on the basis of these shares by 15 March 2024 at 10:00 a.m. at the latest. For holders of nominee-registered shares, this is considered registration for the General Meeting. Changes in share ownership after the record date of the General Meeting do not affect the right to participate in the General Meeting or the shareholder's number of votes.
The owner of a nominee registered share is advised to request the necessary instructions from the asset manager in good time regarding temporary registration in the shareholders' register, issuing proxies and voting instructions and registering for the General Meeting. The account manager of the asset manager must notify the owner of the nominee-registered share, who wants to participate in the Annual General Meeting by voting in advance, to be temporarily entered in the company's shareholder list by the above-mentioned date at the latest.
3. Using an agent and powers of attorney
The shareholder may participate in the General Meeting and exercise his/her rights there through a proxy. The agent must present a dated power of attorney, or he must otherwise prove in a reliable way that he/she is entitled to represent the shareholder. If the shareholder participates in the General Meeting through several proxies, who represent the shareholder with shares in different securities accounts, the shares on the basis of which each proxy represents the shareholder must be indicated when registering.
Potential proxies are requested to be saved as attachments delivered by e-mail to yhtiokokous@alisapankki.fi or by post to” Yhtiökokous”, Alisa Bank Plc, Pursimiehenkatu 4 A, 00150 Helsinki before the end of the registration period on 15 March 2024 at 16:00, by which time the proxies must be in. Submitting the power of attorney to the company before the end of the registration period is considered registration for the General Meeting, as long as it contains the aforementioned information required for registration.
4. Other instructions/information
The meeting language is Finnish.
The shareholder present at the General Meeting has the right to ask questions about the matters discussed at the meeting in accordance with Chapter 5, Section 25 of the Limited Liability Companies Act.
Changes in share ownership after the record date of the General Meeting do not affect the right to participate in the General Meeting or the shareholder's number of votes.
On the date of the meeting notice, 15 February 2024, Alisa Bank Plc has a total of 88 332 182 number of shares. The company holds 15 February 2024 directly and through subsidiaries a total of 14 081 shares which cannot be used to vote at the Annual General Meeting.
Helsinki, 15 February 2024
ALISA BANK PLC
The Board of Directors
Further information
Teemu Nyholm, CEO, Alisa Bank Plc, teemu.nyholm@alisapankki.fi, tel. +358 50 577 1028
Alisa Bank in brief
Alisa Bank Plc is a Finnish digital bank that helps both personal and business customers to manage their day-to-day finances in a flexible and straightforward manner. For savers, we offer an attractive interest rate on deposits. Alisa Bank Plc is regulated by the Financial Supervisory Authority of Finland and listed on Nasdaq Helsinki’s main list (ALISA). www.alisabank.com
Tags: