Aktia Plc: SUMMONS TO SHAREHOLDER MEETING
Stock Exchange Release on 5 August 2013 at 3.00 pm
Following the merger of Aktia plc with Aktia Bank plc on 1 July 2013, all shareholders of Aktia plc are summoned to a shareholder meeting to determine the final account of Aktia plc. The shareholder meeting is held on Thursday, 12 September 2013 at 11 am at Tekniskas Salar, Eerikinkatu 2, Helsinki. Persons who have registered their intention to attend will be welcomed from 10.30 am onwards and voting sheets will be distributed.
A. Matters to be addressed at the shareholder meeting
The agenda of the shareholder meeting will be as follows:
- Opening of the meeting
- Appointment of the chairman and secretary of the meeting
- Election of persons to check the minutes and supervise the counting of votes
- Establishment of the meeting's legality
- Establishment of persons present at the meeting and confirmation of voting list
- Presenting of Aktia plc's final account and auditor's report for the period 1 January – 30 June 2013
- Resolution on determination of final account for Aktia plc
- Resolution on discharging the members of the Board of Supervisors and the Board of Directors, the CEO and his deputy from liability
- Closing of the meeting
Aktia plc's final account and auditor's report are available at Aktia's website www.aktia.fi/en/shareholder-meeting on 21 August 2013 at the latest. Copies of the above-mentioned documents will be sent to shareholders on request. Above-mentioned documents will also be available at the shareholder meeting.
C. Notes for participants in the shareholder meeting
1. Right to participate and registration
The company's last shareholders, i.e. shareholders listed in the company’s register of shareholders maintained by Euroclear Finland Oy as at 28 June 2013, have the right to participate in the shareholder meeting. Shareholders whose shares a registered to their personal Finnish book-entry account are listed as shareholders in the company’s register of shareholders. Shareholders who are entered in the company's register of shareholders and who wish to participate in the shareholder meeting must register their intention to attend by 4.00 pm on 9 September 2013 at the latest. Registration is made by telephone at +358 800 0 2474 (8.30 am-4.30 pm on weekdays).
For registration purposes, the shareholder is requested to give his/her name and personal identification code or business ID as well as the name and personal identification code and of any representative. The personal details that shareholders give to Aktia plc will only be used for purposes associated with the shareholder meeting and preparing the relevant registrations.
2. Representatives and powers of attorney
Shareholders may participate in the shareholder meeting and exercise their rights through a representative. The shareholder’s representative shall produce a dated power of attorney or demonstrate their right to represent the shareholder in some other reliable way. If a shareholder is represented by more than one representative at the general meeting, each of which represent the shares held by the shareholder in different book-entry accounts, it must be indicated, at the time of registration, which of the shareholder's shares each representative represents. Representatives should submit their powers of attorney to the company before the meeting at the following address: Aktia plc/Group Legal, P.O. Box 207, 00101 Helsinki, e-mail firstname.lastname@example.org .
3. Owners of nominee registered shares
Shareholders, who hold their shares under the name of a nominee and who are entitled to be entered in the company's register of shareholders on 28 June 2013, who wish to attend the shareholder meeting, may according to instructions provided by their asset manager request to be entered into the company’s temporary register of shareholders no later than 10.00 am on 10 September 2013. Owners of nominee registered shares are considered registered for the shareholder meeting if they have been entered into the company's temporary register of shareholders as mentioned above. Owners of nominee registered shares shall in good time request their asset manager to provide the necessary instructions on being entered into the register of shareholders, the granting of powers of attorney and registration for the shareholder meeting.
4. Other information
Shareholders present at the shareholder meeting have the right to ask questions concerning matters addressed at the shareholder meeting in accordance with Chapter 5, Section 25 of the Limited Liability Companies Act.
On the day of merger, namely 1 July 2013, the total number of shares in Aktia plc was 46,936,908 series A shares and 20,050,850 series R shares. The total number of all shares is 447,953,908. During any voting, the 230,188 series A shares and 178,762 series R shares, giving entitlement to a total of 3,805,428 votes, which the company owns itself, will not be taken into account. A further 793,015 series A shares, representing 793,015 votes, constitute shares distributed as compensation for the merger to owners of Veritas Mutual Non-Life Insurance Company in 2009, that have not yet been listed on any book-entry account and can therefore not be taken into account in any voting.
BOARD OF DIRECTORS
For more information, please contact:
Mia Bengts, Legal Counsel, tel. +358 10 247 6348